|Para 9 amended at AGM April 11 2008
Name The Society shall be called the Southwold Art Circle
Objects The objects of the Art Circle shall be to bring
together persons interested in art by arranging exhibitions, lectures
and other appropriate activities.
Members shall pay an annual subscription due on the 1st January
each year. The Executive committee to have authority to amend
subscription charges as and when necessary. If a member’s
subscription remains unpaid after one calendar year without reasonable
cause, his or her membership shall be deemed to have lapsed.
The President and Vice President shall be elected at the Annual
General Meeting and shall normally serve for a period of 3 years
but may continue in office for a further period subject to approval
at the Annual General Meeting.
The Chairman, Vice Chairman, Treasurer and Secretary shall be
Officers of the Art Circle and the Trustees of any Property held
for and benefit of the members. The Chairman and Vice Chairman
shall normally serve for a period of three years but may continue
in office for a further period subject to approval at the Annual
Executive Committee The day-to-day management of the
affairs of the Art Circle shall stand referred to an Executive
Committee consisting of the Officers and not more than four others
elected at the Annual General Meeting. The Committee shall have
the power to co-opt for a special purpose only or to fill a casual
vacancy. Four shall be a Quorum. The normal period of office for
Executive members shall be three years. Members shall be eligible
for re-election for such further period as may be proposed by
the Committee and approved at the Annual General Meeting.
Membership Honorary Members may be elected at the Annual
General Meeting on the recommendation of the Committee for outstanding
services to the Art Circle or to the arts generally in the locality.
Exhibitions arranged by the Art Circle each year shall normally
be open to members only, for which a submission fee and any other
reasonable charges shall be made. Works for the Summer Exhibition
shall be chosen by an independent panel of professionally qualified
artists, appointed by the Executive Committee, whose decision
shall be final.
The Awards (Christina Whitehead Awards, Sylvia Frere-Smith Award,
John Simpson Award and the President's Drawing Prize) shall be
made each year for works by members of the Art Circle submitted
to the Summer Exhibition. One Whitehead Award shall be for a picture
in oils, including oil pastels and oil bars, and the other for
a work in one of the following media: acrylic, collage, pastel,
print or gouache. The Frere-Smith Award shall be for a watercolour,
with or without bodycolour. The President's Drawing Prize shall
be for a drawing in any medium, and the John Simpson Award shall
be given for a work of merit at the discretion of the selectors'
The awards shall be held for one year or until the selection day
of the Summer Exhibition. No member may hold more than one award
in the same year nor be eligible for the same Award in the two
succeeding years. Award winners shall also receive a sum of money
from any fund established and held for such purpose. The Art Circle
shall maintain a record of all award holders.
The committee may also award prizes for works of art submitted
by invitation to the summer exhibition from local schoolchildren
in age-groups 5-11 and 12-18
Year The financial year shall be from the first of January
to the thirty first of December.
General Meeting An Annual meeting shall be held in the
first quarter of the financial year to receive a report of the
Financial Committee and the audited accounts, to consider any
proposals concerning the election of officers and Executive Committee
members, to appoint an Auditor and to transact any other business.
to rules No alteration shall be made to these rules except
at an Annual General Meeting or at a Special Meeting called for
the purpose, of which four weeks notice shall be given in writing
to all members. Any members wishing to propose any new rule or
an alteration or cancellation of an existing rule must send a
copy of such proposal to the Secretary in reasonable time for
it to be inserted in the notice convening the Annual Meeting.
Revision March 2000