1. Minutes of Meetings

(i) 1960 – 1968 (soft cover exercise book)
(ii) 1968 – 1977 (bound volume)
(iii) l977 – 1982 (bound volume – poor condition: broken cover)
(iv) 1983 – 1992 (bound volume)
(v) 1990 – 2000 (loose-leaf folder – includes some duplicates from (iv) above)

2. Addresses

Index cards and box – apparently membership addresses circa 1970 – 1989

3. Christina Whitehead and Sylvia Frere-Smith Awards
Two loose-leaf binders containing colour photographs of award winning works.

(i) First volume: 1971-1991 (Christina Whitehead)
1980-1991 (Sylvia Frere-Smith)
(ii) Second volume: 1991-2002 (Christina Whitehead); 1991-2002 (Sylvia Frere-Smith)

4. Summer Exhibition Catalogues

Two bundles of catalogues:

(i) 1948 -1986
1948 – Exhibition by “Local Artists of Southwold”
1950 – Southwold and District Art Group
1956 – Southwold and District Art Group
1958 – Southwold and District Art Group
1959 – Southwold and District Art Group
1960 – Southwold and District Art Group
1962 – 1965 – Southwold and District Art Group

Numbered catalogues: 1962 – no. 34: 1963 – Nos. 1712 and 2491: 1964 – Nos. 1050 and 2435: 1965 – Nos. 1007 and 1971.

1966 – Southwold Art Circle
1967 – 1986 – Southwold and District Art Circle (multiple copies for each of these years)

(ii) 1987 – 2003

1987 – Southwold and District Art Circle (12 copies)
1988 – 2003 – Southwold Art Circle (multiple copies for each of these years, except:
1994 – one copy only; 1995 – one copy only; 1997 – no originals, photocopy only; 1998 – no originals, photocopy only; 2003 – one copy only.

5. Extract from “Something Might Happen”

Photocopy of pages 174-175 of above novel by Julie Myerson, published by Jonathan Cape 2003 (Extract deals with Southwold Annual Art Circle Exhibition).

6. Autumn Exhibition Catalogue/List

1995 – 18th-23rd October: Four page list

7. Spring Exhibition Catalogue

2003 – 27th May – 9th June

8. Programme Circulars to Members

These cover the period September 1973-September 1988. Most contain lists of contemporary Committee members and officers.

9. Annual General Meetings – Various documents

(i) 1970 and 1971 – Statements of accounts
(ii) 1976 – 1980 – Agenda and associated reports
(iii) 1982 – 1987 – Agenda and associated reports
(iv) 1989 – Agenda and statement of accounts
(v) 1989 – Minutes of AGM and statement of accounts

10. Miscellaneous AGM documents for period 1999 – 2002

Incomplete

11. Hon. Sec. personal records
Two Lever Arch files: (i) 1991 – 1993: (ii) 1994 – 2002

12. Assorted Documents – mostly blank application forms
Note of Terms of Office of elected officers (1991-2005) Letter dated 25th February 2003 from Kenneth Johnson to “Jean” (Dean-Corke?) Blank Art Circle Membership applications (undated)
Blank New Members “Welcome” forms (undated)
Art Circle Rules (revised March 2000)
Blank forms for Submission of Works to the 2002 Summer Exhibition
Blank Life Drawing Group Application forms (undated)
Notice of the Circle’s Autumn Luncheon 2002
Blank Workshop Application Forms January – March 2003
Blank Annual Subscription Reminders - 2003

13. Completed Circle Membership Application Forms (2001-2002):
NB: Include applicants’ reasons for wishing to take up membership of the Circle.

14. Programme Circulars to Members: June 1971 – June 1992

15. ‘Rules’ of the Circle
1979 version together with an undated draft and covering note
1989 version

16. Lists of Exhibits at Easter Exhibitions of Members’ Work:
1973; 1974; 1975 (2 copies, one with a “Rough Tally of Visitors” attached); 1976 (2 copies); 1977 (2 copies); 1978 (2 copies) 1980; 1985; 1986 (together with a publicity leaflet); 1987 (2 copies together with a publicity leaflet); 1988 (together with a publicity leaflet); 1989; 1990 (2 copies)

17. Various undated instructions to exhibition stewards

18. Posters
Summer Exhibition 2003
Illustrated talk – Edward Ardizzone
Illustrated talk on Amy K. Browning by Joanna Dunham
Illustrated talk on Gainsborough by Eve King
Illustrated talk by Edward Morgan (2 versions)
Illustrated talk by Bridget Heriz on The Figure in Painting
Tim Hunkin’s Under the Pier Show – illustrated talk
Illustrated talk – Picasso’s Guernica by Prof. Anthony Slinn
Art Circle Spring Exhibition (Eversley Gym)
Art Circle Summer Exhibition 2002 (9 copies)
Art Exhibition – Annual Summer Exhibition (Conservative Hall)
3 Annual Art Exhibition publicity leaflets